Job Description

Senior Faculty Assistant – World-Class Business School

Location: Cambridge, MA (On-site)

Schedule: Monday–Friday, 9:30am–6:00pm

Pay Range: $30–$38/hour, based on experience

Join one of the world’s most prestigious academic institutions as a Senior Faculty Assistant, supporting a distinguished Professor of Finance and Department Director. This is an exceptional opportunity for a seasoned administrative professional to step into a highly visible role that offers daily exposure to top-tier business leaders, groundbreaking research, and a dynamic academic environment.

This opening is available due to the relocation of a long-tenured assistant, so this is a rare chance to contribute your expertise while growing professionally within a truly world-class setting.

Responsibilities:

• Provide high-level administrative and operational support to a prominent faculty member and department
• Manage a complex and fast-moving calendar, coordinating meetings, priorities, and travel logistics
• Serve as a key point of contact for students, staff, and visiting guests from across the globe
• Support course preparation, including assembling syllabi, course materials, and managing student waitlists
• Assist with department events, such as annual conferences, visiting lectures, and student workshops
• Oversee logistics for guests, meetings, and occasional after-hours academic events

What You’ll Bring:

• At least 4 years of professional senior-level administrative experience
• Exceptional skill in calendar and schedule management using Outlook or Google Calendar
• Experience coordinating domestic and international travel
• Strong writing, communication, and interpersonal skills with a polished and professional demeanor
• Ability to handle confidential information with discretion and sound judgment
• A proactive, composed, and service-oriented mindset suited to a fast-paced, highly professional environment

Preferred Qualifications:

• Prior experience supporting a senior manager in higher education, research, or an academic department
• Familiarity with Concur, or other enterprise systems
• Bachelor’s degree or equivalent professional experience

Why You’ll Love This Role:

• Work daily alongside one of the most respected faculty members in global business education
• Be part of a collaborative, mission-driven academic community
• Gain access to extraordinary professional development opportunities within a renowned university
• Enjoy a stable, on-site schedule and a culture that values excellence, learning, and respect

There are no costs for candidates utilizing our services as our clients pay for all related hiring fees. All ProPivotal job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we help 2,500 people find jobs a year so chances are good that we can help you too.

ProPivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.

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